Vacancy – Receptionist & Admin Assistant

Role: Receptionist & Admin Assistant


We are looking for a professional and welcoming receptionist to join our team.

Role & Responsibilities

The successful candidate will be required to:

  • Operate the firms switchboard effectively including voicemails
  • Monitor the reception mailbox/emails and incoming faxes and distribute accordingly
  • Greet the firm’s clients and visitors in a friendly and helpful manner and assist with photocopying, witnessing documents
  • Deal with incoming and outgoing mail
  • Assist with the scheduling of appointments/meetings
  • Take card machine payments, issue receipts and provide daily payment records to the Cashier
  • Ensure stationary cupboards are fully stocked
  • Maintaining the Wills/Deeds storage database and the filing of record cards
  • To ensure the reception area and meeting room are kept clean and tidy

When not engaged in the main duties above you will support other departments/teams by undertaking tasks including but not limited to the following:

  • Making and receiving phone calls
  • Liaising with solicitors, estate agents, courts and other agencies
  • Maintaining client files/database
  • Dealing with routine post and telephone calls
  • Dealing promptly with telephone enquiries from clients and third parties
  • Assisting other team members as instructed
  • Opening and closing files
  • To carry out such other duties as directed by the Practice Manager


  • Experience of working in a Solicitors office would be advantageous but not essential.
  • A minimum of 3 years receptionist experience


A competitive salary will be offered.


Monday to Friday 9am until 5pm with 1 hour 15 minute unpaid lunch.

To apply, email your CV and covering letter:

Closing date: 20 October 2023